Guidelines for asking to leave work early

Employees are human beings with commitments that can’t continuously be controlled or confined to weekends and non-working hours. There are many situations why you might have to leave work earlier than usual or walk in late or maybe you just have to escape from the office. If you do, you are not alone. In most situations, a rational superior will appreciate and grant an employee's call for a partial day off, on the condition that the reason is genuine or proves that way. Also critical is how you go about requesting to leave the office early. Below are some guidelines you can adopt in asking to leave work early:

Guidelines for asking to leave work early.

1. Present your request the right way. How you request to leave work early will also impact how your request is accepted. The best approach in many situations is to present your intention as a request (as against simply notifying your boss that you will be departing from work early). You are more likely to get an affirmative response if you request rather than tell.

2. Provide updates on any tasks with imminent deadlines. This can reassure bosses that your absence will have nominal effect. If appropriate, state how you will make up the time by working at home or that you intend to come in early.

3. Highlight the benefits to the company. Depending on your superior's nature, it can also help to add how this will be of value to your performance in the long run. For example, “If I am able handle my schedule with the ophthalmologist now, I won’t have to deal with it when we are occupied with the big assignment next month.”

4. Select the right time. Be wary of when you are requesting to leave early. If it is a slow week, your request is most likely to be approved.

5. Submit documentation if necessary. If you have to provide an email or note detailing your absence, examine model email messages and letters before creating your own.

Apart  from the few guidelines that can aid your objective of leaving work early, let us also look at the factors that assist or jeopardise your chances of leaving work early. Normally, it's not a big issue to leave work early once in a while yet certain situations can make it easier or harder to get your boss's consent. They are as follows:

1.Organisational/Business cultureThe business culture is a vital factor. Certain organizations’ demand workers to come to work early and remain late in the office to show their devotion, while others embolden workforce to sustain their well-being and keep a healthy work-life balance.

2.Business policy may provide for excused absences for part of the workday. If you are not sure how much time off you are allowed to take for half day absences, check with your employee manual, boss, or HR department.

3.Your rapport with your superiorIf you get on well with your superior, it may be easier to convince them to agree for you to leave early. Some of this is within your control for example, you can foster a trusting relationship by being honest and reliable  and some of it is the luck of the draw. If you and your boss have communication barriers or other personal problems, it will clearly be tougher to persuade them.

4.Your work history. Workers who skip work, come late, or depart early without a valid reason will surely have difficulties getting their requests accepted.

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